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Item types

TypeWhen to use
ProductPhysical good (hardware, merchandise, part)
ServiceHourly or flat-rate work (consulting, installation)
BundleComposite package (see BOM)
SubscriptionRecurring (SaaS licence, maintenance)

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Create an item

1

Open Price List

Products → + New.
2

Base info

  • Code (SKU): unique ID
  • Name: visible in quotes and invoices
  • Description: longer, used when customers request it
  • Category: to group (e.g. Hardware, Licences, Consulting)
  • Type: product / service / bundle / subscription
  • UoM: pcs, kg, hours, sqm, etc.
Product creation dialog
3

Pricing

  • Sale price (net)
  • VAT rate (default 22%)
  • Internal cost (optional, for margin calc)
  • Margin % (auto-calculated)
4

Optional attributes

  • EAN / barcode
  • Weight, dimensions (for logistics)
  • Preferred supplier
  • Images (up to 10 per item)
  • Available stock (if managing warehouse)
  • Custom fields

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Multiple price lists

Run several active price lists simultaneously:
Default prices. Applied to all customers unless overridden.
Negotiated prices for a specific customer (discounts, special terms). Auto-applied on quotes and invoices for that customer.
Prices valid in a time window (e.g. seasonal sales). Auto-activates/deactivates by date.
Price tiers by quantity (e.g. 1-10 pcs = €100, 11-50 pcs = €90, 50+ pcs = €80).

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Discounts

Besides price lists, configure discounts:
  • Customer discount: fixed % on all products (e.g. VIP customer -10%)
  • Product discount: only for specific items
  • Combined discount: cumulative or exclusive

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Import / export

1

Export current

Actions → Export price list → Excel with all columns.
2

Edit in Excel

Update prices, add new items, keep the SKU column (key).
3

Import updates

Actions → Import → Arya matches on SKU and shows preview: new, updated, unchanged. Confirm commit.

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Automatic margin

If you fill Sale price and Internal cost, Arya computes: 
Margin = Sale price - Internal cost
Margin % = (Margin / Sale price) × 100
Margin is used in quotes and reports to show real-time profitability.

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Frequently asked questions

Create a main product with base SKU, then sub-items with extended SKU (e.g. TS-001-RED-M). Alternative: custom attributes Size and Colour on the single item.
Yes, for items marked Stock managed. In/out from invoices, delivery notes, manual adjustments.