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Every Arya list is static or dynamic. The choice determines how records are added.

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Differences

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Static list

1

Create

Lists → + New list → Static → pick object (deal, company, contact…).
2

Add records

Click Add records → search by name or use temporary filters → select and add.
3

Manage membership

Remove single records with ⋯ → Remove from list (doesn’t delete the record, only membership).
Example: list “VIP conference 2026” — invited contacts. The list doesn’t change even if contacts get added/removed from deals.

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Dynamic list

1

Create

Lists → + New list → Dynamic → pick object.
2

Define filters

Add conditions (stage = Negotiation, value > 20000, owner = me). AND by default, you can use OR groups.
Dynamic filter editor with combined conditions
3

Save

Arya shows live preview. On save, the list always contains every record matching the filters.
Example: list “Overdue unpaid invoices” — status = overdue AND paid = false. Every newly overdue unpaid invoice enters automatically; when paid, it exits.

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Convert static to dynamic (or vice versa)

1

Open list settings

List → ⋯ → Settings.
2

Change type

  • Static to dynamic: add filters. Current members aren’t guaranteed to stay if they don’t match.
  • Dynamic to static: Arya freezes the list: currently included records become fixed members, filter is removed.

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Sharing

Any list can be:
  • Private: only you
  • Team: team members see and edit
  • Workspace: everyone can view (only admins can edit)
Set in List → ⋯ → Share.

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Frequently asked questions

No hard limit. Lists with 100,000+ records may be slow to load — use filters to narrow down.
No. You only remove membership. The record (deal, company, etc.) stays intact.
Not directly, but you can create a filtered view on the static list without changing its type.