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Every Arya project has an initial budget compared against the actual (sum of real costs) to compute expected and realised margin.
Budget panel with progress bar and cost detail

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Budget setup

Open the project → Overview tab → Budget section:
FieldMeaning
Total budgetInvoiceable to customer (from quote or manual)
Internal budgetMax internal cost allowed
CurrencyFrom workspace
Expected marginBudget − Internal budget
Margin %(Expected margin / Budget) × 100

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Actual components

Arya automatically sums these real costs:
Hours logged on timesheets × employee hourly cost.
Approved expense reports allocated to the project.
Received invoices linked to the project (materials, external consulting).
Cost lines entered manually by the PM (e.g. dedicated software licences).

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Alerts and thresholds

1

Set threshold

Project → Settings → Margin alert. Set the % below which to notify (e.g. 15%).
2

Receive alerts

When margin drops below threshold, Arya:
  • Highlights the project in red
  • Notifies PM and finance lead
  • Adds the project to “Projects at risk” report

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Actual view

Costs tab: detailed list with origin (X person’s hours, expense, invoice N), date, amount. Filter by category and period.

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Aggregated reports

From the Reports module:
  • Margin by project: sorted by profitability
  • Team actual: how much each person worked on each project
  • Cash flow forecast: invoices already issued + expected from future SALs

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Frequently asked questions

Yes, but changes are logged in project history for audit. Requires PM or Admin role.
Margin goes negative. Project stays active — your call whether to request a change order from the customer or absorb the loss.
Yes, mark the cost line as Do not count. Useful for internal items not project-relevant.