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The payment schedule (scadenzario) is the ledger of all payment deadlines — active (customers owing you) and passive (suppliers you owe). Arya populates it automatically from issued and received invoices.
Payment schedule with status, customer, period filters

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How it populates

Every invoice, on issuance, generates one or more schedule items based on payment terms:
E.g. “Bank transfer 30 days from invoice” → 1 deadline at day 30 for the full amount.
E.g. “30% deposit, 70% at 60 days” → 2 deadlines (30% at invoice date, 70% at day 60).
Arya generates the deadline and can issue CBI RIBA flow for bank submission.
Deadline already paid at issuance (if transaction confirmed).

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Deadline statuses

StatusMeaning
OpenTo be collected/paid
Partially paidSome payment but not complete
PaidClosed
OverduePast due date, unpaid
DisputedIn dispute — reminders paused
ReversedCancelled (by total credit note)

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Views

List of all deadlines with filters: customer/supplier, date range, status, amount.

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Record manual payment

1

Open deadline

Click a row in the payment schedule.
2

Record payment

⋯ → Record payment. Fill:
  • Date
  • Amount (total or partial)
  • Bank account (if from bank) or cash
  • Notes
Payment register dialog with amount and account
3

Confirm

Arya creates the journal entry and updates the deadline status.

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Automatic payment via bank reconciliation

With bank integration, many payments are auto-registered on movement arrival. The schedule updates without manual action.

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Reminders

1

Configure templates

Settings → Finance → Reminders → create email templates for:
  • Reminder (3 days before deadline)
  • 1st follow-up (7 days past)
  • 2nd follow-up (30 days past)
  • Formal notice letter (60 days past)
2

Activate automation

For each level, enable automatic sending. Arya sends from your emails with signature and reply-to.
3

Monitoring

The deadline shows when each reminder was sent. You can pause for strategic customers.

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RIBA / SEPA flows

For automated RID collections:
1

Select deadlines

Filter payment method = RIBA / SDD → select multiple.
2

Generate CBI flow

Actions → Generate RIBA flow. Arya creates SEPA Direct Debit XML.
3

Send to bank

Upload file to bank portal. On actual disposition, update deadline status.

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DSO (Days Sales Outstanding)

Arya computes average DSO per customer and aggregate: 
DSO = (Average open deadlines / Average monthly revenue) × 30
High DSO indicates slow customers. Use these metrics to:
  • Negotiate tighter payment terms
  • Apply contractual late penalties
  • Identify credit risks

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Frequently asked questions

Yes, within audit limits. Date or amount changes are logged.
Arya records the foreign amount and the EUR conversion at daily rate. Exchange differences at actual collection are recorded as financial charges/income.
Yes, for extra-accounting schedules (e.g. credit lines, loans). Goes to “Other deadlines”.