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Every published quote has a unique public URL you can send to the customer. Accessible without login, protected by random tokens impossible to guess.

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Sharing

Click Send via email → fill recipients, subject, message. Arya tracks email open and link click.

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PIN protection

For sensitive quotes (high value, confidential customers):
1

Enable PIN

At publication → Options → Require PIN.
2

Set PIN

Arya generates a 6-digit PIN (customisable). Send it to the customer on a different channel from the link (e.g. SMS, phone).
3

Access expiry

After N failed attempts or X hours without access, Arya temporarily invalidates the link.

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Customer view

Customer-side quote page with accept/reject buttons
From the public link the customer sees:
  • Header with your logo
  • Quote content (per type)
  • Bottom action bar: Accept, Reject, Request changes, Comment
Comments arrive to you as a side panel notification.

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Digital signature

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Advanced Electronic Signature (FEA)

Quick method based on email + SMS OTP:
1

Customer clicks 'Sign'

The signing flow opens.
2

Enters personal email

If not already known.
3

Receives OTP

Via email and/or SMS to the contact’s number.
4

Confirms

Enters OTP → signature collected with timestamp, IP, device fingerprint, document hash.
When enough: simple commercial agreements, standard quotes, renewals. Not equivalent to handwritten signature legally, but widely accepted.

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Qualified Electronic Signature (QES)

The most robust legally — equivalent to handwritten signature.
1

Customer clicks 'Sign QES'

The flow redirects to the signature provider (integrated: Namirial, Aruba, InfoCert).
2

Strong authentication

Customer identifies via:
  • SPID (level 2 or 3)
  • CIE (Italian electronic ID) with NFC
  • CNS (National Services Card)
  • Qualified certificate on smart card or remote
3

Apply signature

Provider applies qualified signature to the quote PDF. Arya receives callback and updates status.
4

Download

Both you and the customer receive the QES-signed PDF. The validity is enforceable in court.
When needed: high-value contracts, regulated sectors, explicit customer or legal request.

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Multi-party signature

If the quote requires multiple signatures (e.g. two executives):
1

Configure signatories

At publication → Signatories → add all required contacts with role.
2

Signing order

Pick sequential (one at a time) or parallel (all simultaneously).
3

Arya orchestrates

Each signatory receives their link when it’s their turn. After the last signature, the quote moves to Signed.

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Audit trail

For every signed quote, Arya stores:
  • Timestamp (UTC) of every event
  • Signer’s IP and device
  • SHA-256 hash of the document at signing time
  • Verified identity (email, phone, SPID, etc.)
  • Accepted consents
Export the signature certificate from ⋯ → Signature certificate (PDF).

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Frequently asked questions

Namirial, Aruba, InfoCert, Universign. Configuration in Settings → Quotes → QES signature.