If your company has shift workers (retail, production, restaurants, healthcare), Arya manages shift scheduling with weekly/monthly rotation and automatic minimum coverage checks.
Configuration
Define shift types
Settings → HR → Shifts → add standard shifts (e.g. “Morning 6-14”, “Afternoon 14-22”, “Night 22-6”).
Define positions
For each shift, specify how many employees must be present (minimum coverage).
Add required skills (optional)
Some shifts require specific skills (e.g. paediatric nurse). Arya suggests only qualified employees.
Scheduling Manual
Automatic rotation
AI optimisation
HR Manager drags employees onto shifts in the weekly planner. Arya flags conflicts (overlaps, missed rest between shifts).
Define pattern (e.g. “7 workdays + 2 off”) → Arya generates the schedule for N weeks.
Arya suggests optimal assignment based on: skills, employee preferences, mandatory rest, workload balance, contract compatibility.
Publishing and notifications When you publish the schedule, employees receive notifications:
Via mobile app push notification
Email with weekly calendar
Sync to personal Google Calendar
Shift swaps Employees can request swaps with a colleague:
Employee A requests swap
From app, click Swap shift → select shift and target colleague.
Employee B confirms
Push notification to colleague. If accepted, goes to approval queue.
HR Manager approves
Visible in dashboard → approve or reject with reason.
Schedule updated
Arya realigns, notifies both, updates all calendars.
Regulatory compliance Arya checks regulatory compliance: max 13 hours daily work, minimum 11 consecutive rest hours, 24h weekly rest, night work max 8h in 24h. Automatic alerts on violations.
Frequently asked questions
Can I define shifts based on leaves?
Yes. Approved leaves reduce employee availability. The planner highlights them.
Yes. “On-call” shifts with dedicated compensation, alerts if the employee is actually called.
