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If your company has shift workers (retail, production, restaurants, healthcare), Arya manages shift scheduling with weekly/monthly rotation and automatic minimum coverage checks.
Shift planner with weekly grid and assigned employees

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Configuration

1

Define shift types

Settings → HR → Shifts → add standard shifts (e.g. “Morning 6-14”, “Afternoon 14-22”, “Night 22-6”).
2

Define positions

For each shift, specify how many employees must be present (minimum coverage).
3

Add required skills (optional)

Some shifts require specific skills (e.g. paediatric nurse). Arya suggests only qualified employees.

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Scheduling

HR Manager drags employees onto shifts in the weekly planner. Arya flags conflicts (overlaps, missed rest between shifts).

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Publishing and notifications

When you publish the schedule, employees receive notifications:
  • Via mobile app push notification
  • Email with weekly calendar
  • Sync to personal Google Calendar

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Shift swaps

Employees can request swaps with a colleague:
1

Employee A requests swap

From app, click Swap shift → select shift and target colleague.
2

Employee B confirms

Push notification to colleague. If accepted, goes to approval queue.
3

HR Manager approves

Visible in dashboard → approve or reject with reason.
4

Schedule updated

Arya realigns, notifies both, updates all calendars.

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Regulatory compliance

Arya checks regulatory compliance: max 13 hours daily work, minimum 11 consecutive rest hours, 24h weekly rest, night work max 8h in 24h. Automatic alerts on violations.

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Frequently asked questions

Yes. Approved leaves reduce employee availability. The planner highlights them.
Yes. “On-call” shifts with dedicated compensation, alerts if the employee is actually called.