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The workflow builder is the visual editor where you build automations by chaining triggers, conditions and actions.
Builder canvas with trigger, IF condition, and two action branches

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Workflow anatomy

Every workflow is a directed graph: 
[Trigger] → [Condition] → [Action A1] → [Action A2]
                       ↓
                       → [Action B1]

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Create a workflow

1

Open Automations → New workflow

Pick from scratch or from template (30+ pre-made templates).
2

Configure the trigger

Add the first node: the event that starts the workflow. See Triggers.
3

Add actions

Click + below the trigger → pick action type from the library. Fill parameters.
4

Add conditions (optional)

IF condition: if true, continue on True branch; else on False. You can nest conditions.
5

Test

Click Run in test with a sample record. Arya simulates all actions without real effect, showing input/output.
6

Activate

Switch Active. Workflow starts responding to live triggers.

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Variables and references

Within action fields use {{variables}} to reference data from trigger or previous actions: 
{{trigger.deal.name}}                   // Triggering deal name
{{trigger.deal.company.name}}           // Linked company
{{trigger.deal.primary_contact.email}}  // Primary contact email
{{action_1.output.id}}                  // ID of record created by action 1
{{now}}                                 // Current date/time
{{user}}                                // User who triggered (for manual triggers)

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Functions in templates

Besides references, use mini-functions in variables: 
{{upper(trigger.deal.name)}}              // UPPERCASE
{{format_currency(trigger.deal.value)}}   // €10,000.00
{{format_date(now, "DD/MM/YYYY")}}        // 14/04/2026
{{truncate(trigger.deal.description, 200)}}  // first 200 chars

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Conditions

IF condition editor with fields and operators
value > 10000 → True/False.
(value > 10000 AND stage = "Proposal") OR priority = "Urgent".
company.industry == "Retail" — navigate references.

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Loops

To iterate over a list:
1

'For each' action

Add For each action → specify the list (e.g. trigger.deal.contacts).
2

Actions inside the loop

Nested actions execute for each item. {{item.x}} references current item.
3

Aggregate

After the loop, aggregate output (count, sum).

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Error handling

If an action fails (e.g. Slack API offline), Arya retries N times with exponential backoff.
For each action, configure what to do on permanent failure: skip, stop workflow, run alternative action.
Email / Slack to workflow creator on unrecovered error.

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Versioning

1

Save version

Every save keeps the history. Access from ⋯ → Version history.
2

Compare

See diff between versions.
3

Rollback

Restore a previous version with one click.

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Frequently asked questions

No technical limit. Premium plans get higher execution priority.
No — execution is async on dedicated infrastructure. The app stays responsive even with thousands of workflows.
Yes, export as JSON → import in another workspace. Integration variables (API keys) must be reconfigured.