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Arya’s leaves management tracks balances, handles requests/approvals, displays the team calendar to avoid overlaps.
Team leaves calendar with visible absences

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Absence types

TypeCounting
VacationDeducts from annual balance
Paid leave (ROL)Deducts from ROL hours bank
Unpaid leaveNo balance impact
Sick leaveRequires medical certificate
Maternity / paternitySpecific durations per regulation
Parental leaveUp to child’s 12th birthday
Study leaveMax 150 hours / 3 years
Bereavement / wedding / movingSpecific days
L. 104 leaveFor family assistance
Blood donation1 day

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Balances

For each employee Arya tracks:
  • Vacation accrued current year
  • Vacation carried over from previous year (up to CCNL limit)
  • ROL accrued and used
  • Days used per type
Calculation based on: hire date, CCNL, part-time, schedule changes.

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Leave request

1

Employee submits request

From app → HR → Leaves → New request:
  • Type
  • From / to
  • Full days or half days
  • Reason (optional for vacation, required for some leaves)
  • Attachments (e.g. medical cert for sick leave)
2

Arya checks

  • Sufficient balance
  • Team coverage (if department drops below X present, Arya warns)
  • Conflicts with already-approved colleagues’ leaves
3

Sends to manager

Notification with direct link to the request.
4

Manager approves/rejects

With comment. If approved, the day is blocked on calendar and hours exit the bank.

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Team calendar

Each employee sees team absences calendar (without reason if privacy) — useful for coordinating returns, coverage, meetings.
Monthly team calendar with coloured absences

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Approval workflow

Configurable in Settings → HR → Leaves:
  • Single approval: only the manager
  • Dual: manager + HR
  • Duration-based: up to 5 days → manager; beyond → HR also
  • Auto-approval: for specific types (e.g. study leave with certificate)

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ROL → vacation conversion

Some CCNLs allow converting accumulated ROL into vacation days (or vice versa). Configure the conversion rate in settings.

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Payroll integration

Month-end attendance export to the consultant includes:
  • Vacation/leave days used
  • Reason for specific leaves (maternity, L.104, etc.)
  • Automatic compensation calculation where applicable

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Frequently asked questions

Arya supports different holiday calendars per site (e.g. Rome vs Milan vs foreign branch).
Per CCNL, part can be carried over. Configure the limit in settings. Beyond the limit, Arya warns the employee to use or lose.
Yes. Forced closure periods → mandatory vacation for all employees.