Skip to main content
Timesheets let employees report work hours split by project, essential for companies that bill by time or track per-project margins.
Weekly timesheet with project rows and day columns

​
Weekly filling

1

Employee opens timesheet

HR → My timesheet → current week. Sees a grid: rows = assigned projects, columns = days.
2

Enters hours

For each cell (project × day) enters actual hours. Daily and weekly totals auto-computed.
3

Adds notes

For days with overtime, leaves, sick leave → indicates reason in daily note.
4

Submits for approval

End of week, click Submit. Timesheet goes to the reference manager.

​
Manager approval

1

Manager receives notification

HR manager dashboard → timesheets to approve.
2

Reviews

Verifies hours consistency with clock-ins, reasonableness of project split, anomalies.
3

Approves or requests changes

If approves → timesheet closed. If requests change → back to employee with notes.

​
Project integration

Approved hours enter the actuals of projects: 
Project actuals = Σ (employee hours × employee hourly cost)
See impact on project margin.

​
Time-based invoicing

If you bill by the hour (consulting), approved timesheet hours auto-populate invoice lines:
1

At month-end

Open invoice → + Line from timesheet.
2

Select

Project, period, employees.
3

Arya fills

Lines per role/rate with standard pricing, possible discounts.

​
Payroll export

For the payroll consultant:
  • Regular vs overtime vs holiday hours
  • Excel or CSV format specific to Zucchetti/TeamSystem/Inaz
  • Automatic validation (no more than N hours/day, etc.)

​
Frequently asked questions

Yes. From app click Start timer on a project → work → Stop. Hours added to that day’s timesheet.
Yes, like any User role. Their hours enter actuals but they don’t have payslips.
Arya sends automatic reminders. Managers see a “missing timesheets” dashboard.