Skip to main content
If you’re manager or HR, you receive approval requests. The mobile app is optimised for fast handling, even with one tap from push notification.
Approvals dashboard with queued request cards

​
Approval types

Leaves

Employee requests with balance and team conflicts.

Expense reports

Reimbursement items with receipt photos.

Timesheets

Weekly hours per project.

Shift swaps

Swaps between colleagues.

Quotes

Above authorised threshold.

Supplier invoices

To pay above threshold.

Employee data changes

IBAN, address, contract change.

​
Approvals dashboard

Dedicated “Approvals” tab in mobile app shows:
  • Red badge with pending count
  • Cards sorted by urgency (upcoming deadlines on top)
  • Filters: type, employee, request date

​
Fast flow

1

Push notification

When a request arrives, notification with title, employee, amount/dates.
2

Direct actions from notification

Without opening app (iOS long press, Android swipe):
  • Approve
  • Reject
  • Open detail
3

Contextual detail

If you open: full data + context (leave balance, history, project budget for expenses).
4

Approve / reject with comment

Tap approve → done. For rejection: Arya requires reason (sent to employee).

​
Batch approvals

To handle many at once:
1

Select multiple

Long-press first card → checkboxes appear → select others.
2

Group action

Bottom buttons: Approve all / Reject all.
3

Confirm

Confirmation required for multi actions. Useful month-end for standard timesheets.

​
Offline approval

Approvals made offline are queued and sent on reconnect. Employee notified only on actual sync completion.

​
Escalation

If you don’t respond within N days (configurable), Arya:
  • Sends reminder to you
  • Escalates to your manager (if configured)
  • Logs visible in audit

​
Delegation

Before going on leave, delegate approvals:
1

Profile settings → Delegate

Select colleague.
2

Period

From / to (e.g. 15-30 August).
3

Delegable types

Pick: all or only some (e.g. only leaves, not expenses).
4

Notify delegate

Arya informs the colleague they’ll receive requests.

​
Privacy

Approvals on sensitive data (salaries, personal documents) are logged in audit with timestamp and IP. Requests on confidential data (e.g. IBAN change) may require dual approval (manager + HR).