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The Employee record is the data hub for each team member. Captures personal data, contract info, pay data, documents and work history.

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Create an employee

1

Open HR → Employees

Click + New employee.
2

Personal data

  • First name, last name
  • Date of birth
  • Tax code (codice fiscale)
  • Residential address
  • Personal contacts (email, phone)
  • IBAN for salary transfers
Employee creation dialog
3

Contract data

  • Contract type: permanent, fixed-term, apprenticeship, freelance (partita IVA), internship
  • CCNL (applicable collective agreement)
  • Level/qualification
  • Hire date
  • Probation period (if applicable)
  • Duration (if fixed-term)
  • Weekly hours
4

Pay data

  • RAL (gross annual salary)
  • Monthly salary
  • Hourly cost (for project margin calculation)
  • Payments per year (13th, 14th month, etc.)
  • Benefits: company car, meal vouchers, health insurance, stock options
5

Organisation

  • Department (Sales, IT, HR, etc.)
  • Role / title
  • Manager
  • Work location
6

Documents

Attach signed contract, ID, tax code, medical check documents, training certificates.

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Employee statuses

StatusMeaning
ActiveIn service, operational
ProbationProbation period ongoing
On leaveMaternity, long sick leave, sabbatical
TerminatedNo longer with company

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Employee self-service

From their profile, employees can:
  • View and update personal data (within allowed limits)
  • Download payslips
  • Request leaves
  • Submit expense reports
  • Clock in/out (if enabled)

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Privacy

Pay and health data are only visible to authorised roles (HR Manager, CEO, optionally Team Leads for their team members). Arya applies granular access control — see Roles and permissions.

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Frequently asked questions

Yes, from Excel with mappable columns. Support for CSV of main payroll software.
Status moves to Terminated with end date. Data stays accessible for 10 years (fiscal requirement). After that you can anonymise.
Not directly, but you can export data to populate UNILAV on the Ministry portal.