Tracked deadline types
Fixed-term contracts
Fixed-term contracts
End date, renewals. Alert 60/30/15 days before.
Probation periods
Probation periods
Probation end — confirmation/termination decision.
Medical checks
Medical checks
Mandatory occupational health check (yearly/biannual based on work risks).
Mandatory certifications
Mandatory certifications
HACCP, fire safety, first aid, PPE.
Residence permits
Residence permits
For non-EU employees, document expiry + renewals.
Licences
Licences
Driving licence, CQC, forklift, operating machines.
Company doctor visits
Company doctor visits
Initial, periodic, exit.
Safety training updates
Safety training updates
Italian D.lgs. 81/2008 → 6 hours every 5 years.
Benefit renewals
Benefit renewals
Health insurance policies, company phones, meal vouchers, agreements.
Birthdays and hire anniversaries
Birthdays and hire anniversaries
Useful for recognition and small team gestures.
Alert configuration
For each type configure:- Lead days for notifications (e.g. 60, 30, 15, 7, 1)
- Recipients: employee, manager, HR, all in the loop
- Channels: email, app notification, Slack
Calendar view
Deadlines visualised in monthly/quarterly calendar. Colours by type and urgency:- 🔴 Expired
- 🟠 Urgent (within 7 days)
- 🟡 Upcoming (within 30 days)
- 🟢 Normal (beyond 30 days)
Automations
Occupational health check booking
Occupational health check booking
60 days before expiry → automatic task to safety officer to book visit.
Contract renewal
Contract renewal
30 days from contract end → task to manager for renewal decision.
Mandatory training
Mandatory training
On passing 5 years since last safety training → automatic enrolment in next available course.
Regulatory compliance
Missing certain deadlines generates penalties (Italian context):| Missed action | Penalty |
|---|---|
| Occupational health check | €2,000-4,000 per employee |
| Base safety training | €1,200-5,200 |
| Safety training update | €800-3,000 |
| DUVRI/DVR renewal | Possible activity freeze |
Frequently asked questions
Can I add custom deadlines?
Can I add custom deadlines?
Yes, “Custom” type with free description. Alerts work like predefined types.
How do I delegate tracking of some deadlines?
How do I delegate tracking of some deadlines?
Per type you can assign a responsible (e.g. “Safety officer” manages medical checks and training).