> ## Documentation Index
> Fetch the complete documentation index at: https://docs.arya.so/llms.txt
> Use this file to discover all available pages before exploring further.
# HR deadlines
> Contracts, medical checks, document renewals: don't miss anything.
**HR deadlines** group all critical personnel dates in a single panel with automatic alerts.
## Tracked deadline types
End date, renewals. Alert 60/30/15 days before.
Probation end — confirmation/termination decision.
Mandatory occupational health check (yearly/biannual based on work risks).
HACCP, fire safety, first aid, PPE.
For non-EU employees, document expiry + renewals.
Driving licence, CQC, forklift, operating machines.
Initial, periodic, exit.
Italian D.lgs. 81/2008 → 6 hours every 5 years.
Health insurance policies, company phones, meal vouchers, agreements.
Useful for recognition and small team gestures.
## Alert configuration
For each type configure:
* **Lead days** for notifications (e.g. 60, 30, 15, 7, 1)
* **Recipients**: employee, manager, HR, all in the loop
* **Channels**: email, app notification, Slack
## Calendar view
Deadlines visualised in monthly/quarterly calendar. Colours by type and urgency:
* 🔴 Expired
* 🟠 Urgent (within 7 days)
* 🟡 Upcoming (within 30 days)
* 🟢 Normal (beyond 30 days)
## Automations
60 days before expiry → automatic task to safety officer to book visit.
30 days from contract end → task to manager for renewal decision.
On passing 5 years since last safety training → automatic enrolment in next available course.
## Regulatory compliance
Missing certain deadlines generates **penalties** (Italian context):
| Missed action | Penalty |
| ------------------------- | ------------------------- |
| Occupational health check | €2,000-4,000 per employee |
| Base safety training | €1,200-5,200 |
| Safety training update | €800-3,000 |
| DUVRI/DVR renewal | Possible activity freeze |
Arya helps you stay compliant, but legal responsibility stays with the employer.
## Frequently asked questions
Yes, "Custom" type with free description. Alerts work like predefined types.
Per type you can assign a responsible (e.g. "Safety officer" manages medical checks and training).