> ## Documentation Index
> Fetch the complete documentation index at: https://docs.arya.so/llms.txt
> Use this file to discover all available pages before exploring further.

# Employees

> Full master data with contract, role, department, salary and documents.

The **Employee** record is the data hub for each team member. Captures personal data, contract info, pay data, documents and work history.

## Create an employee

<Steps>
  <Step title="Open HR → Employees">Click **+ New employee**.</Step>

  <Step title="Personal data">
    * First name, last name
    * Date of birth
    * Tax code (*codice fiscale*)
    * Residential address
    * Personal contacts (email, phone)
    * IBAN for salary transfers

    <Frame>
      <img src="https://mintcdn.com/agevole/BUuJGD62nuns4mJL/images/hr/en/employee-create.svg?fit=max&auto=format&n=BUuJGD62nuns4mJL&q=85&s=6626dcc70eb885ed9f68c0ab573cc39f" alt="Employee creation dialog" width="1200" height="720" data-path="images/hr/en/employee-create.svg" />
    </Frame>
  </Step>

  <Step title="Contract data">
    * **Contract type**: permanent, fixed-term, apprenticeship, freelance (*partita IVA*), internship
    * **CCNL** (applicable collective agreement)
    * **Level/qualification**
    * **Hire date**
    * **Probation period** (if applicable)
    * **Duration** (if fixed-term)
    * **Weekly hours**
  </Step>

  <Step title="Pay data">
    * **RAL** (gross annual salary)
    * **Monthly salary**
    * **Hourly cost** (for project margin calculation)
    * **Payments per year** (13th, 14th month, etc.)
    * **Benefits**: company car, meal vouchers, health insurance, stock options
  </Step>

  <Step title="Organisation">
    * **Department** (Sales, IT, HR, etc.)
    * **Role** / title
    * **Manager**
    * **Work location**
  </Step>

  <Step title="Documents">
    Attach signed contract, ID, tax code, medical check documents, training certificates.
  </Step>
</Steps>

## Employee statuses

| Status     | Meaning                                |
| ---------- | -------------------------------------- |
| Active     | In service, operational                |
| Probation  | Probation period ongoing               |
| On leave   | Maternity, long sick leave, sabbatical |
| Terminated | No longer with company                 |

## Employee self-service

From their profile, employees can:

* View and update personal data (within allowed limits)
* Download payslips
* Request leaves
* Submit expense reports
* Clock in/out (if enabled)

## Privacy

<Warning>
  Pay and health data are only visible to authorised roles (HR Manager, CEO, optionally Team Leads for their team members). Arya applies granular access control — see [Roles and permissions](/en/reference/roles-and-permissions).
</Warning>

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Can I bulk-import employees?">Yes, from Excel with mappable columns. Support for CSV of main payroll software.</Accordion>
  <Accordion title="What happens when an employee leaves?">Status moves to `Terminated` with end date. Data stays accessible for 10 years (fiscal requirement). After that you can anonymise.</Accordion>
  <Accordion title="Does it handle Italian UNILAV filing?">Not directly, but you can export data to populate UNILAV on the Ministry portal.</Accordion>
</AccordionGroup>